INDIAN INSTITUTE OF INFORMATION TECHNOLOGY, KALYANI

Kalyani 741 235, West Bengal

Engagement of Internal Auditor

Offerss are invited from leading Kolkata based Chartered Accountant Firms, having a minimum annual turnover of Rs. 100 lakh for engagement as Internal Auditor of IIIT, Kalyani. The firm should be empanelled with C&AG. Interested firms may submit their applications with all details within 15 days from the date of this advertisement to The Registrar, Indian Institute of Information Technology-Kalyani, JIS College of Engineering, Block-A, Phase-III, Kalyani-741235, West Bengal. The offer should reach latest by 4.00 p.m of August 08, 2016.

SCOPE OF WORK

The scope of work is stated below :

I. INTRODUCTION

While discharging audit function, the Internal Auditor would generally ensure the following:

a) Compliance with Govt. rules and Internal Governance procedures wherever applicable.

b) Effectiveness of internal control system.

II. SCOPE OF WORK

1. PRE-AUDIT

Pre-audit of certain specified transactions on case to case basis restricted to compliance vis-a-vis processes and procedures.

The pre-audit of following areas may be covered by the Internal Audit :

(i) Pre-audit of civil construction/maintenance jobs awarded by the Institute.

(ii) Pre-audit of payments to employees leaving the institute either on retirement or otherwise.

(iii) Pre-audit of proposals for purchasing capital goods and issuance of purchase orders for purchasing capital goods for value equal to or more than Rs. 5 lakh.

(iv) Pre-audit of proposals for any other payment as may be decided by the institute.

2. TRANSACTION AUDIT AREAS Quarterly Basis.

The items to be covered under transaction audit are given below. The Firm would provide a suitable software module to this effect & train the employees.

a. Scrutiny of Cash and Bank Book.

b. Scrutiny of General Ledger and Subsidiary Ledger.

c. Verification of Bank Reconciliation Statements.

d. Physical verification of cash in hand and cheques in hand.

e. Verification of Service Tax Reconciliation.

f. Verification of TDS transactions.

g. Verification of investment of various funds

h. Scrutiny of advances to suppliers, contractors, employees.

i. Checking of Bills of Contractors and Payment Vouchers.

j. Scrutiny of monthly salary Bill.

k. Scrutiny of recovery of Income Tax, P. Tax, GLIS etc. from Salary Bill and payment to respective authority.

l. Test Check of calculation and deduction of Income Tax from the Salary of the employees.

m. Any other items as may be decided by the institute.

3. PREPARATION AND FINALISATION of Annual Accounts before submission to the Finance Committee and Board of Governors

4. Certification of Grant Utilisation

5. THURST AREA AUDIT To be covered over the year

(i) Academic Programmes

(ii) Library

(iii) Purchase & Stores and Transport

(iv) Tender Process including selection of vendors.

III. AUDIT REPORT

Submission of Quarterly Internal Audit Report

IIIT, Kalyani shall require to have two qualified associates from the Farm on regular basis on the campus.

PROCESS OF SELECTION

The applications would be received and shortlisted on the basis of a two bid system.

I. Technical Bid:

The application should be submitted in a sealed envelope containing the following information and be marked as Technical Bid :

1. Name and Address :

2. Year of Registration & No.

3. Registration details with CAG (endorse the letter/documents issued by CAG)

4. No. of full time partners (FCA & ACA)

5. No. of qualified assistants

6. Details of experience in the audit of large PSU/Govt. Dept. & autonomous bodies (give details of audit conducted in last 3 years)

7. Details of experience in the audit of educational institutions (give details of audit conducted in last 3 years)

8. Yearly Turnover (Rs. In lakh) : For 2014-15 (enclose audited accounts for 2014-2015)

9. Name, Contact no. of the principal partner

10. Any other information

II. Financial Bid-

The Financial Bid in the form of Expected Fees per Annum from the Institute including all incidental charges and other applicable charges, if any, may be placed in a separate sealed envelope and be marked as Financial Bid.

The above two envelops should be placed in another envelop, sealed and be sent to the Registrar, Indian Institute of Information Technology, JIS College of Engineering, Block-A, Phase-III, Kalyani-741235, West Bengal.

N.B. :

1. Bidders are requested not to submit any financial bid with the application.

2. Bidders are also requested to attend the short listing meeting through responsible partners and NOT THROUGH ANY OTHER OFFICIALS.

3. Shortlisted candidates, who are fulfilling the criteria, may be requested to submit the financial bid on that day itself. Accordingly adequate preparation need be made