RECRUITMENT NOTICE

Applications are invited for the post of 'Executive -Finance' (1 position)' on the roll of KHFM Hospitality and Facility Management Services Pvt. Ltd. purely on contract basis and to be located at our site: The Tata Institute of Social Sciences, Mumbai.

Applications are invited from highly motivated, hard-working, multi-tasking, pro-active, creative and competent professional for the position of 'Executive -Finance' in the International Relations Office (IRO) at the Tata Institute of Social Sciences from those who fulfill the educational qualifications and work experience as given below:

Eligibility: Candidates should have passed M.Com Degree with at-least 55% marks and with min. 03 years of work experience in the relevant field. In addition they should have passed MS-CIT & Tally from a Government recognized Institution. Candidates having qualification like CA or ICWAI Inter will be given preference.

Similarly, apart from the finance and accounting background, candidates need to possess good written and oral communication & comprehension skills in English language and advanced computer skills in Word, Excel, Power-point and ERP.

The primary responsibility of the Finance Officer (IRO) is as follows :

1) Management of Overall Finance and Accounting Activities

2) Preparing accounts related database for IRO and handle day to day accounting activities

3) Prepare Income and Expenditure Statements and Reports for IRO

4) Development of new templates/ formats/ trackers and support documents that helps IRO's work

5) Maintain all Accounting voucher entry, Releasing payments for respective parties, Maintaining General Ledgers,

Party Ledgers, Sales Ledgers, Purchase Ledgers etc

6) Maintain data records in Tally/ Excel/ Word as per IRO/ Funding requirements

7) Handle Internal administrative payments and receipts

8) Prepare Debit note, credit note, invoices and be responsible for transactions of payments

9) Process Financial Assistance or Advance for Students/ Staff and Faculty

10) Suggest and implement process improvement -Accounting procedures with long term sustainablity

11) Keeping all the information -updated and in proper formats and systematic filing of Office Copy/ documents

12) Maintaining the records of In-ward and Outward entry of finance related documents

13) Preparing Financial Reports (Quarterly, Half-yearly, Annual reports, any other)

14) Prepare matrix for the inflow & outflow of cash/ funds/ accommodation rent etc.

15) To work with International partners to address the queries related to finance to process settlement

16) To keep track of payment and expenditures against Scholarships/ Fellowships like ICCR/ Fulbright-Nehru

Scholarship/ Endevour/ Erasmus Mundus etc.

17) Prepare tracker for Salaries of IRO Staff and projection for the coming years.

18) Process the request of Fixed Deposits/ any investments of IRO. Plan investment of IRO funds

19) Work on preparing policy for payment, remuneration and incentives for IRO

20) Working extra hours to meet deadlines (if required) and Any other task may also be allocated as and when

required.

The total consolidated remuneration will be about Rs. 35, 000/-per month. The selected candidate shall be entitled to Leave, P.F. and medical benefits as permissible under the Institute's rules.

Age: not exceeding 35 years as on the last date of receipt of application. Age will be relaxed in case of exceptional candidates.

The filled in application should have the following documents: 1) Covering Letter to Vice President (Operations), KHFM (with the details of the position applied for) 2) Latest CV 3) Passport Photo -02 4) SOP Stating your interest to work with the International Relations Office (specifying the position) 5) Copies of the Educational qualifications -Degree/ Diploma/ Certificates/ Transcripts 6) Testimonials and Work Experience Letters (Mandatory) 7) Reccommendation Letters (Min. 02)

The shortlisted candidates will be called to appear for a Written Test and a Personal interview at Mumbai . Selected candidate will have to join immediately upon appointment (preferably within 10 days of selection).

Please note, candidates who were short-listed for the interview process for the same position in the last 6 months, need not apply. Applicants who do not fulfil the basic eligibility criteria will not be short-listed. Preference will be given to local candidates (from Mumbai) with the relevant educational and work experience.