1. General Information

Position Title:

Procurement & Contracts Expert

Reports to:

Additional Director - Program Monitoring

Department:

Bihar Vikas Mission

Job Code:

2. Organization Chart

Mission Director

Additional Director

Program Monitoring

Professional Nodal Data

Support Service Analytics Centre Experts Panel

3. Key Accountabilities

Procurement Strategy

• Provide inputs to State departments and help define their strategies, policies and processes for procurement of goods and services

Contract Management

• Provide expert advice to State departments in drafting and management of contracts and agreements with external parties, ensuring compliance with established guidelines and procedures

• Assist State departments with preparing RFPs for vendor selection and tender documents ensuring that the department requirements are accurately captured and the documents adhere to the established guidelines and procedures

• Review performance of all contracts on a periodic basis, address and analyze major issues and identify corrective actions with relevant State department team

Negotiation

• Provide guidance to State departments in carrying out negotiations with external parties (contractors, vendors etc.) concerning price, quality and delivery conditions for goods and / or services and personally lead / participate in major negotiations, ensuring favourable terms and conditions for the State departments

Procurement Development

• Provide guidance to State departments in designing required procurement manuals, systems and processes to institutionalize and strengthen the procurement process

Compliance

• Guide and support State departments in monitoring and ensuring compliance of procurement activities with the established internal and external regulations, standards and procedures

Process Control

• Provide expert advice to State departments in the procurement planning and budgeting process as well as guide State departments in monitoring of supplier performance

Continuous Improvement

• Identify opportunities for continuous improvement of systems, processes and practices taking into account international and national best practices, in order to facilitate cost optimization and productivity improvement

Policies, Systems, Processes & Procedures

• Recommend improvements to functional procedures and follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner

Related Assignments

• Perform other related duties or assignments as directed

4. Qualifications and Experience

Essential

• PG Diploma / MBA or Masters degree in Finance / Operations / Supply Chain Management top 75 institutes as published under the National Institutional Ranking Framework issued by MHRD and / or QS World University Rankings and / or UGC recognized University Rankings, as updated from time to time

• Minimum 15 years of post-qualification experience in sourcing, procurement, bid management, operations and contract management for diverse forms of goods and services including at least 5 years of experience in positions of progressively increasing managerial responsibilities

Preferred

• Less than 70 years of age as on 1st January 2017

• At least 3 years of experience in leading / managing the Procurement function

• Experience of working with state / central government / bilateral / multilateral organizations (e.g. World bank, DFID, UNDP, ADB) in managing procurement and contract management

• Demonstrated ability and significant experience in creation of tenders, RFPs and related documents, empanelment, bid process and bid process management

5. Knowledge and Other Skills

• Strong written and oral communication skills

• Excellent knowledge of procedures and processes related to procurement of goods and services and contract management

• Experience in vendor management, contract negotiations, costing and procurement planning

• Strong vendor management skills

6. Competencies

Basic

Proficient

Expert

i.

Strategic/Innovative Thinking

ii.

People First

iii.

Consultation and Consensus Building

iv.

Initiative & Drive

v.

Problem Solving

Basic

Proficient

Expert

Aware of principles and their application

Sufficiently competent to work alone

Competent to support and advise others