1. General Information

Position Title:

Department PMU Lead

Reports to:

Department Principal Secretary

Department:

Bihar Vikas Mission

Job Code:

Planning

• Define goals and objectives to drive efficiency within various projects, schemes and initiatives taken up by the concerned Department

• Provide the required guidance and support to concerned Department in creating a detailed work plan which identifies and sequences the activities and defines milestones needed to successfully complete the relevant projects, schemes and initiatives, as required

• Facilitate concerned Department in identification and definition of the KPIs and measures upon which the relevant projects, schemes and initiatives will be evaluated, as required

• Lead planning activities for own team

Monitoring

• Oversee and provide guidance to own team to execute the monitoring, analysis and reporting activities and resolve any issues / escalations as required, to ensure timely and effective reporting of progress of relevant schemes and initiatives and facilitate management decision-making

• Track the progress of relevant Department projects, schemes and initiatives on a real time basis, provide periodic updates to relevant Department officials (Principal Secretary, Secretaries, Directors etc.) and identify course corrections if required

• Conduct periodic reviews (weekly, monthly, quarterly etc.) with relevant Department and BVM officials, discuss progress, highlight gaps and issues and devise corrective actions

• Liaise with Nodal Data Analytics Centre and ensure provision of required Departmental level data, analysis and reports to facilitate monitoring and analysis at an organizational level, as required

• Liaise with Sub-Mission Directors and provide the required data and reports for their monitoring and reporting requirements as necessary

• Address and troubleshoot issues and escalations and define and facilitate implementation of creative solutions to ensure timely and effective resolution, as required

Coordination & Advisory Support

• Liaise with relevant Department officials to discuss, understand and advise on their requirements related to technical and managerial expertise and ensure provision of relevant experts from own team in order to meet those requirements

• Liaise with various Department and BVM stakeholders (Department Principal Secretary, Secretaries, Directors, Nodal Data Analytics Centre etc.) and provide the required support and assistance to ensure effective and efficient planning and implementation of projects, initiatives and activities

• Coordinate activities of different verticals and identify opportunities to leverage cross-project strengths to take advantage of new opportunities

Relationship Management

• Build and maintain strong relationships with and support key internal and external stakeholders including existing Bihar Government officials, other Government officials, retired bureaucrats, corporates, think tanks, institutions, experts from various fields and other relevant parties

• Manage and coordinate with external stakeholders in the interest of the organization to drive positive outcomes

• Serve as the central point of contact for all relevant communication directed from external stakeholders and ensure appropriate follow-up action

Reporting

• Provide insights to concerned Department and BVM stakeholders, at request or at own initiative, regarding quantitative and qualitative developments of various schemes and initiatives, by means of periodical and ad hoc reports and / or analyses

• Guide own team to prepare timely and accurate reports to meet relevant Department and BVM requirements

Team Management

• Organize and supervise the activities and work of subordinates to ensure that all work within own area is carried out in an efficient manner which is consistent with the defined policies and procedures

• Attract, lead and motivate employees and ensure adequate staffing within own team

• Provide on-the-job training and constructive feedback to subordinates to support their overall development

Continuous Improvement

• Identify opportunities for continuous improvement of systems, processes and practices taking into account international and national best practices, in order to facilitate cost optimization and productivity improvement

Policies, Systems, Processes & Procedures

• Recommend improvements to functional procedures and direct the implementation of instructions and controls within own area so that all activities are conducted in compliance with risk, audit, and regulatory requirements while delivering a quality, cost-effective service

Related Assignments

• Perform other related duties or assignments as directed

4. Qualifications and Experience

Essential

• PG Diploma or Masters degree in Business Administration / Finance / Economics / Public Policy (full time) from any of the top 75 institutes as published under the National Institutional Ranking Framework issued by MHRD and / or QS World University Rankings and / or UGC recognized University Rankings, as updated from time to time

  • Minimum 12 years of post-qualification experience

  • Minimum 5 years of relevant professional experience in project management and monitoring and guiding data analysis with at least 2 years as Project Management Lead / Head in state / central government / bilateral / multilateral organizations (e.g. World bank, DFID, UNDP, ADB) and / or reputed private organization / multinational corporation (Revenue > 100 crores; Total employees > 100)

Preferred

• Less than 45 years of age as on 1st January 2017

• Experience of working with state / central government / bilateral / multilateral organizations (e.g. World bank, DFID, UNDP, ADB) on project management and capacity building aspects

• Experience of managing / contributing to management of large State or National-level projects (budget value of more than 500 crores)

5. Knowledge and Other Skills

• Strong leadership, stakeholder management and interpersonal skills

• Excellent knowledge of project / program design, monitoring and implementation methods, tools and techniques

• Ability to clearly, concisely and accurately report on project / program progress and outcomes to relevant stakeholders

• Strong analytical skills

6. Competencies

Basic

Proficient

Expert

i.

Strategic/Innovative Thinking

ii.

People First

iii.

Consultation and Consensus Building

iv.

Initiative & Drive

v.

Problem Solving

Basic

Proficient

Expert

Aware of principles and their application

Sufficiently competent to work alone

Competent to support and advise others