1

Secretarial Functions

A Bachelor's Degree in Science / Arts / Humanities (a full-time three years course) of a reputed University with 60% or 6.5 CGPA above.

Candidate with Diploma in Office Management & Secretarial Practice and front office will be given preference .

• Secretarial support as per the need & requirement of the various departments of IC&SR.

• Undertake the tasks of receiving calls, take messages and routing correspondence and preparing letters and reports.

• Any other work or assignment given by the reporting officer from time to time.

2

Accounts

• Bachelor of Commerce ( a full-time three years course ) of a reputed University with 60% or 6.5 CGPA above.

• MBA (Finance ) / MFM (Master of Financial Management)/M.Com and experience in Chartered Accountants office will be added advantage .

• Experience in general ledger accounting

• Regular scrutinize of ledger & trail balance

• Preparation of Bank Reconciliation and Debtors & Creditors Reconciliation / Inter-unit & head office reconciliation Mapping collections from clients

• Responsible for handling accounts payable and accounts receivable

• Monitor and facilitate Accounting systems and processes including Balance Sheet working and finalization of accounts

• Accounting and book keeping in accordance with the policies of the company and accounting standards

• Coordination with banks; Exposure of BGs, FORs, EMD

• Knowledge of Sales Tax, Income Tax, TDS, Service Tax etc.

• Experience on Tally software.

3

Administration

A Bachelor's Degree in Sciences / Arts / Humanities (a full-time three years course) of a reputed University with 60% or 6.5 CGPA above.

• Any post-graduate / MBA will be an added advantage

• Provide administrative support to ensure that Administrative operations are maintained in an effective, up to date and accurate manner at IC&SR.

• Act as the point of contact between the executives and internal/external clients

• Handle requests and queries appropriately raised by the internal stake holders (Faculty & staff).

• Maintain diary, arrange meetings and appointments and provide reminders

• Monitor internal office supplies as and when there is an indent.

• Produce reports, presentations and briefs as required.

• Develop and carry out an efficient documentation and filing system.

• Any other work or assignment given by the reporting officer from time to time.

4

Human Resource

A Bachelor's Degree in Sciences / Arts / Humanities ( a full-time three years course

) of a reputed University with 60% or 6.5 CGPA above.

• Any post-graduate / MBA in HRM / Personnel Management will be an added advantage.

• Assisting with day to day operations of the HR functions and duties

• Ensures that all files and records are maintained in accordance with as per the process.

• Process documentation and prepare reports relating to all activities (staffing, recruitment, training, grievances, performance evaluations, HR MIS etc.)

• Coordinate communication with candidates and schedule interviews.

• Conduct initial orientation to newly hired employees.

• Proper maintenance of Confidentiality documents to safeguard data and information.

• Addressing issues and concerns raised by the employees (Faculty & staff)

• Any other responsibility assigned by Head of the Department.

5

Purchase

A Bachelor's Degree in Sciences / Arts / Humanities ( a full-time three years course) of a reputed University with 60% or 6.5 CGPA above.

• Any post-graduate / MBA - Supply Chain Management / Logistics / Purchase Management / Stores Management will be an added advantage

• Follows up on orders to ensure that materials are shipped and delivered on promised dates to the internal stake holders (Faculty & Staff).

• Maintains records and follow up files of purchases, shipments, and related matters.

• Maintains files of descriptions of available supplies.

• May inspect products received for quality and quantity to ensure adherence to specifications.

• Addressing issues and concerns raised by the employees (Faculty & staff)

• Any other responsibility assigned by Head of the Department.